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Frequently Asked Questions

When is the conference?

The conference will be held from the morning of Friday, July 24, 2020 through Sunday, July 26, 2020 when we will conclude with our annual Awards Banquet.

Where is the conference being held?

The conference is located on our beautiful 100-acre campus overlooking the Mississippi River at 11755 Riverview Drive, St. Louis, Missouri USA.

When should I arrive/depart?

You should plan to arrive in St. Louis (airport code STL) no later than Thursday, July 23 and make your departure plans for Monday, July 27. The Applied Scholastics Awards Banquet will be held Sunday night, so departure plans should not be made prior to Monday.

If you are traveling a great distance from a foreign country, we encourage you to plan to arrive to the campus by Wednesday evening so that you are rested for the start of the conference on Friday morning.

Please be mindful of airline delays and cancellations and make your plans accordingly – the earlier the better. If you need assistance booking your travel, please email us convention@appliedscholastics.org and one of our staff will be happy to assist you.

What is the cost?

The conference fee is a flat rate.  The cost is $550 per person  for the Early Bird rate for those registered and paid by 16 April 2020.  The cost will increase for anyone registering after that date.

What is included in the cost?

The flat rate fee includes all conference seminars, transport to and from the St. Louis airport, basic room accommodation and all meals, including the Awards Banquet. Any upgrade you request for room accommodation will be at an additional fee and is based on availability. Any off campus excursions you wish to participate in will be optional and at an additional cost to you.

Where will I stay?

The Applied Scholastics Spanish Lake campus can accommodate a large number of overnight guests at one time and we have a variety of room types. Your conference ticket includes room accommodation, however your room type is not guaranteed and is based on availability; private rooms are extremely limited.

Room Types:

Private Suite – double bed, sitting room and private bath

Private Room with private bath – a single or double bed with attached bath

Private Room with shared bath – a single or double bed with a shared bath to a connecting room.

Private Room without bathroom – a single or double bed with a bath down the hall

Shared room with private bath – two single beds with an attached bath

Shared room with bath – two single beds with a shared bath to a connecting room.

Dorm Room – two single beds with sink and toilet and a communal shower room    nearby.

Any upgrade you request for private room accommodation will be at an additional fee and is based on availability.

Please contact us at convention@appliedscholastics.org for pricing and availability of a room upgrade or any special room request.

Where will I eat?

Applied Scholastics has a large dining hall to accommodate our guests. Your convention fee includes all meals, snacks and late-night café during your stay at Spanish Lake.   We work hard to accommodate all special food needs and allergies; non-dairy, gluten-free and vegetarian options are available at all meals.

The Canteen is stocked with any specialty snacks or beverages that you may have a craving for and is available for purchase 24 hours a day.

What if I have a special request?

Any special meal, accommodation, or transportation requests should be sent in writing to convention@appliedscholastics.org. One of our staff will be in touch with you directly about your request.

Is transportation provided?

Transportation upon arrival to and departure from Saint Louis airport (airport code STL) to the Applied Scholastics Spanish Lake campus is provided and included in your convention fee.

What if I need a visa letter of invitation?

Many foreign travelers require a visa to enter the US to attend the conference and Applied Scholastics is happy to write you a letter of invitation to enter the US and participate in the conference.

Please email convention@appliedscholastics.org with your visa letter request and include your full name (as it appears on your passport), passport number, and give some basic details about who you are, who you work for and what your post is. We will send you the invitation letter by email.

How do I confirm my attendance?

You can call Craig at (314) 355-6355 ext 2730 to confirm your reservation or email convention@appliedscholastics.org or register by clicking the button below.

How do I pay?

Accepted payment methods are by check or credit card and must be paid in advance of the conference in order to reserve your room.

Checks can be mailed to 11755 Riverview Drive, St. Louis, MO 63138 or faxed to (314) 438-4140. Please make sure to state clearly on the payment that it is for convention and the name of attendee(s) that will be arriving.

Credit card payments can be made by phone to our Treasurer,  Ryan Loew at (314) 355-6355 ext 2101 or emailed to convention@appliedscholastics.org or faxed to (314) 438-4140. On any payment communication, please make sure to state clearly that it is for convention and the name of attendee(s) that will be arriving.

What do I bring with me?

We recommend that along with your basic personal needs and clothing, you bring the following items with you during your stay:

  • Laptop/tablet
  • Power charge cords for all of your devices
  • Power adapters (for non-US guests)
  • Bug spray (if you anticipate spending prolonged time outside in the evenings)

What if I forget something?

Our canteen is stocked with a variety of toiletries and basic necessities that are commonly needed by overnight guests. So if you forget your toothbrush or are in need of shampoo, these are available for sale in the canteen.

If you find that you need something that is not available, our Guest Services will be happy to help accommodate your need and obtain the item for you locally during your stay.

Additionally, clothes washers and dryers (as well as irons) are located on each floor for your convenience.

Is there a dress code?

Please wear comfortable clothing that is business casual. Keep in mind that summer in St. Louis tends to be hot and humid outside with cold air conditioning inside the building, thus we recommend you bring a light sweater or jacket.

The Awards Banquet will be held on Sunday night and the recommended dress for this event is semi-formal or business attire.

What is the weather like?

Summer in St. Louis is hot and humid outside with cold air conditioning inside the building. Heavy rain for short or long periods of time in July is also very common.

Will there be any off-campus excursions during my visit?

We do our best to make off-campus excursions available to those who want to participate in the evenings after the conference sessions have concluded for the day. 

Requests for off-campus excursions should be made to Guest Services at Reception upon arrival and are not guaranteed.

Any off campus excursions you wish to participate in are optional and any additional costs for these excursions are paid directly to the vendor. In some cases, Applied Scholastics may be able to provide transport for a pre-planned excursion.

Have a question you need answered?

We love questions! Send an email to convention@appliedscholastics.org and we will be happy to answer your question and assist you in arriving to the Applied Scholastics Educators' Conference!